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Game Reporting Procedures

Cancellation Process

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Game Reporting

Game Reporting Chart

Your duties as referee do not end with the final whistle and post-game ceremonies. You still have to report on the game to GDRS. You should fill in the remainder of the details of the game on the game sheet, including the scores for the teams and any cautions or dismissals that occurred during the game.

If you have cautioned or dismissed a player, you MUST complete the Ontario Soccer Caution Summary Sheet or Dismissal Report forms and send these forms to the GDRS office within 24 hours of the game.

If you had to abandon a game for any reason (weather, spectator interference etc.) you must report this to GDRS using the Ontario Soccer Special Incident Form. A Special Incident Form must also be completed if there is a serious injury to a player (e.g. a player had to be taken to hospital from the field, either by a parent or by ambulance). Special Incident Forms must be sent to the GDRS office within 24 hours of the game.

Finally, you must report the result of the game on www.refcentre.com immediately following your game.  This becomes especially important in August as we schedule the "Soccer Day" games.

Effective the 2015 season, you will be required to submit your game sheets to the Dragons office at the end of the month in order to be paid. You can do so by scanning and emailing them or by delivering them to the office.

The Ontario Soccer Report forms are available on the Referees pages at www.dragonsoccer.ca and may be filled out on your computer by clicking in the appropriate spaces on the form. You should save the completed form to your computer before printing it.

Number of Players (Forfeit)

If there are not enough players to start the game then the referee must delay the start of the game by 10 minutes to allow for the arrival of late players.

The referee will abandon the game if there are not enough players to either start or continue the game.

If the referee abandons the game before kick-off or in the first half because one team does not have enough players to begin or continue play then the referee will record a score of 2-0 in favour of the team that has enough players present and able to play.  You must mark the game as completed in Ref Centre.  If you mark the game as not started, then the system will over-ride the score you just entered; it will show the game as Postponed and the score will be recorded as P - P.

If the referee abandons the game before kick-off or in the first half because neither team has enough players to continue the game then the referee will record the sore as P – P.

If the referee abandons the game in the second half then the referee will record the actual score.

The referee must submit a Special Incident Report to the GDRS Office.

Weather or Field Conditions

The referee will abandon the game if the weather or field conditions are unsafe for play. The referee is the only person who can decide if the conditions are unsafe and this decision must be made at the field.

If the referee abandons the game before kick-off or in the first half and both teams have sufficient players to start or continue the game then the referee will record the score as 0 – 0. You must mark the game as completed in Ref Centre.  If you mark the game as not started, then the system will over-ride the score you just entered; it will show the game as Postponed and the score will be recorded as P - P.

If the referee abandons the game before kick-off and only one team has enough players to begin then the referee will score the game as a forfeit and record the score as 2 – 0 in favour of the team that has enough players present and able to play. You must mark the game as completed in Ref Centre.  If you mark the game as not started, then the system will over-ride the score you just entered; it will show the game as Postponed and the score will be recorded as P - P.

If the referee abandons the game before kick-off and neither team has enough players to begin, then the referee will record the score as P – P.

If the referee abandons the game in the second half, then the referee will record the actual score.

The referee must submit a Special Incident Report to the GDRS Office.

Game Sheets

Effective the 2015 season, each coach must supply the referee with a game sheet which includes the team roster. Referees must ensure the game sheets are properly filled out including the date, time and location of the game. Referees are expected to request the team game sheet when they greet the coaches before the game.

If the coaches have not provided the referee with  a game sheet, then the referee must delay the start of the game for ten (10) minutes to allow coaches or team representatives to get the game sheet ready. 

If both coaches and team representative do not provide the referee with their game sheet, then the referee will abandon the game, and record the score as P-P in RefCentre.

If one coach or team representative does not provide the referee with their game sheet, then the referee will abandon the game, and record the score as 2-0 in favour of the team that provided the game sheet

The referee must submit a Special Incident Report to the Gloucester Dragons Office.

Scoring Limit (Fair Play or Mercy Rule)

Once the scoring limit has been reached the referee will abandon the game. The referee will record the actual score in Ref Centre. The GDRS Fair Play Policy (Mercy Rule) is described in the policy section of this document.

A Special Incident Report is not required.

Game Abandoned for Other Reasons

The referee may abandon the game for outside interference, harassment or causes not listed above.

If the referee abandons the game before kick-off or in the first half, then the referee will record the score as 0 – 0.  You must mark the game as completed in Ref Centre.  If you mark the game as not started, then the system will over-ride the score you just entered; it will show the game as Postponed and the score will be recorded as P - P.

If the referee abandons the game in the second half, then the referee will record the actual score in Ref Centre. You must mark the game as completed in Ref Centre.  If you mark the game as not started, then the system will over-ride the score you just entered; it will show the game as Postponed and the score will be recorded as P - P.

The referee must submit a Special Incident Report to the GDRS Office.

References to the second half:

The kick-off has to take place in order for the second half to start. The break, in this instance, is considered to be part of the 1st half.

Updated: February 2015

Game Assignment/Cancellation Process

All GDRS game assignments are made through RefCentre – Referee Scheduling and Assignment System, an automated system used by many leagues and clubs the Eastern Ontario District Soccer Association (EODSA) and is found at www.refcentre.com.

Ontario Soccer Youth Referees and District referees are certified to referee U11 to U18 games and may act as Assistant Referee for all games. Ontario Soccer Small Sided Soccer Referees are used for U8 – U10 age groups and cannot act as Assistant Referees.

Normally, a referee must be at least 2 years older than the age group playing the assigned game. (E.g. to officiate a U12 game, the referee should be 14 years old.)

Accepting Game Assignments

Referees are notified by email that they have been offered games. Upon receipt of a notification, the referee must logon to RefCentre and accept or reject the game offer. If a game is not accepted within 72 hours of the game being offered, another referee may be assigned to the game, at the discretion of the referee assignor.

Declining Game Assignments

A referee who is unable to accept an offered game must decline the assignment on Ref Centre a minimum of 48 hours before the scheduled kick-off time for the game.

Referees are expected to manage their availability in RefCentre. A high number of declined games could lead to fewer game assignments in the future.

If a referee wishes to decline a game within 48 hours of the scheduled kick-off, the assigned referee must contact the GRS referee administrator by email to info@dragonsoccer.ca  or by telephone to 613-749-4029 to have the assignment cancelled.

It is recommended that a referee who declines a game that they have previously accepted send an email to the head referee (headreferee@gloucesterhornets.ca) to explain the reason for declining the game.  A high number of unexplained declines could lead to fewer game assignments in the future.

Switching Game Assignments

A referee who has accepted a game is expected to officiate at that game. Referees are not permitted to make informal arrangements to switch assignments with another official.

Accepting a Game as a Fill-in Referee

A fill-in referee can only be used and made official if s/he is an Ontario Soccer registered referee, is in uniform and has all appropriate equipment and a game sheet. Assistant referees cannot be pressed into service if they are not qualified for the age level or degree of difficulty of the game.

Emergency Cancellation Procedure

In the rare event that a referee must cancel an assignment on the day of the game, the referee must contact the GRS referee administrator in person by telephone to 613-749-4029. DO NOT LEAVE A MESSAGE ON THE ANSWERING MACHINE - KEEP CALLING OR EMAIL INFO@DRAGONSOCCER.CA WITH A READ RECEIPT. The soccer office receives many phone calls during the day and your message may not be picked up before the kick-off time. 


Last revised February 2015

Forms

Effective the 2015 season, the referee game sheet and assistant referee game sheet will no longer be required. It is now the coaches' responsibility to submit a copy of their game sheet to the referee. The referee will collect this sheet from each coach before the start of the game. Games will not be played without an official Dragons game sheet.

Summary Sheets, together with Game Sheets MUST be handed in to the Dragons office at the end of each month.

Summary Sheet - fillable format (save to your desktop to complete)

Discipline Forms

Dismissal Report 

Caution Report

Special Incident Report

Referee Assault Form


EODSA Exhibition Game Process and Game Sheet

EODSA Exhibition Game Process (Within District) - Process and Game Sheet

Teams must inform their Club that they are playing an exhibition game and provide the game details (opponent, date, time and venue)

Revised: February 2020